So you’ve somehow managed to get lumped with the abomination that is Lotus Notes. It is a hideous user experience but I have a few tips that may make life easier and make it work somewhat.
Tips:
- Ctrl+M creates a new memo (i.e. mail).
- Finding people in your address book is slow, instead type their first name and the first initial of their second and press comma ‘,’. This will either autofill the username or bring up a dialog of users to select the correct user.
- To attach a document, click into the body of the email and go to File->Attach (obviously). There is no attach button that I can aware of.
- F5 does NOT refresh your mail. In fact it logs you out of Lotus Notes and you must go in again. I can’t find an easy way to change keyboard shortcuts so you’re stuck with these sucky ones.
- You do not get any alarms for meetings by default. Whenever I get a meeting I accept the meeting first. Then I go into my calendar on the left hand side and find the meeting. Double click into the meeting and click on the ‘Edit Document’ button on the top left. Next click the ‘Notify Me’ checkbox and a dialog will appear. I generally send an email as well as receiving the alarm, so click on the ‘Send mail notification with subject’ checkbox and enter your own name. REMEMBER to click ‘Save and Close’ when done otherwise your changes will be lost. To permanently enable a message box to be displayed for meeting then click on the tools icon on the left hand side of the client and then on Email preferences. In the dialog that appears click on calendar and Todo tab and then on the Alarms tab. Click on whichever type of meeting, reminder etc. that you want a reminder for an hit Ok. You should now receive a message box reminding you of meetings in advance, hurrah!
- This is a bit of a personal preference but I know a lot of people use it, spell checking on sending of mails. In the left hand column click on the Tool’s icon and then on Email Preferences. Click on the ‘Automatically check mail messages for misspellings before sending’. The option is about half way down the dialog.
Functionality
- Go to View->Document Preview and click Show Preview. This turns on the mail preview, I think this is a must for any mail application, to be able to view a mail without having to double click into it every time.
- As a consequence of having a preview, I have seem many people with three or four thousand mails unread as clicking on a mail and viewing it in the preview doesn’t mark an email as read by default. This irritates me but thankfully there is a way of getting around this. Go to File->User Preferences and in the ‘Additional Options’ pane click on the first option, ‘Mark documents read when opened in preview pane’.
- Any url in Lotus Notes will open up in the in-client browser by default. This is terrible and may sites don’t work at all in it. You can change the default browser that is used by: Go to File->Preferences->Location Preferences. Click on the internet browser tab and click on the drop down shaped button to the right of the ‘Notes’ browser name. You should now be able to select the browser you want, I set mine to Firefox by default. If your browser isn’t present you can add it by clicking the weird looking torch button and navigating to its location.
Thats all I can think of for the moment. This application drives me insane but hopefully these tips may help someone.




